Clear your doubts about Human Resource Management System before investing.

Human Resource Management Systems , Posted by on 2018/08/24 0     Comments

The conditions of workers at factories across Europe was very bad during the Industrial revolution. So, some officials were given the responsibility to take care of the issues of the workers. Years later, this led to the formation of the personnel department from which the Human Resource function, as we know of today was formed. 

With technology making such an impact on our lives, you and I cannot expect that the area of Human resources would be left untouched by it. Subsequently, automated systems were developed with the help of computers which replicated the functions of a physical human resource professional. These systems came to be known as human resource management systems. 

You will know that along with the creation of HRMS came the several myths related with it. These were associated with the capabilities and functionalities of HRMS – what it could address and what lay beyond its capability.

Functions of Human Resource Management Systems: A Human Resource Management System should be capable of addressing the following issues:

  • Attendance Management: Employees should be able to record the time at which they enter and exit their organisational premises. 
  • Recruitment: The HRMS should be able to aid in the recruitment process by identifying areas of possible recruitment after consultation with management. 
  • Training: The system should provide data on which training programs can be devised to upgrade employees in order to meet business requirements.    

Check the following question on Quora which addresses a similar query: https://www.quora.com/What-is-the-feature-of-HRMS

  • Record keeping of employees: The system should be able to generate reports after requirements are fed into the system. 
  • Performance reviews: An HRMS system helps in performance reviews by calculating productivity of employees.  
  • Payroll management: It helps in managing the payroll of employees by calculating the salary component of each employee as per his/her CTC.
  • Leave management: A HRM system helps in leave management by storing the leave history of employees, calculating the leave eligibilities and accepting / rejecting leave applications. 
  • Benefits administration: The system helps in maintaining employee benefits which include medical insurance, maternity leaves, pension schemes etc.   
  • Succession planning: A HRM system is capable of identifying talent based on productivity figures, so that the employees can be groomed for leadership roles in future. 

Advantages of Human Resource Management Systems:

  • Recruitment procedure gets streamlined.
  • Information generated is precise and accurate.
  • Accurate data analysis and generation of reports.
  • Managers / Senior Personnel can access information without consulting HR.
  • Elimination of manual record keeping and paperwork.
  • Encourages transparency between management and employees. 

Disadvantages of Human Resource Management Systems:

  • Scope of human error during data entry.

Check this up from Quora: https://www.quora.com/What-is-your-favorite-feature-inside-your-HRMS

Addendum:

A cost-benefit analysis of the advantages vs disadvantages of HRMS shall reveal that it is much more advantageous to opt for such tools than not to. The disadvantage remains within the scope of the user and can be neutralised with judicious handling of the software system.     

An HRMS, designed and developed by Vyrazu Labs which is available at Enterprise as mentioned above has been created keeping in mind organisations like yours. You can have a look at our web series to get a first hand demo of the product. We can also arrange a first hand demo for you, if you fill up the below form. For pricing details, just check the pricing page. If you are heading a small organisation of 4 / 5 members you can have free access to this tool for 3 years. Get in touch.